Accounting and Tax Club.co.za Q&A
Having a clean Vat audit is easier than you’ve ever imagined...

Click here to find out what SARS looks for.

"How to deal with electronic invoices?"

Our basic tax invoices are all generated on paper by our Pastel accounting software. However, for speed purposes, and as sometimes requested by clients, we often email pdf copies of their invoices to them, rather than posting the hard copies. However, in either case, we always retain a hard copy for our records. My questions are as follows: 1. Does a pdf version of a hard copy represent an electronic tax invoice? 2. If so, do the hard copies then become the copy invoices, requiring to be stamped as such? 3. What about the hard copies we keep for our own records? Do they also have to be so indicated?

Added to
  • Tax invoices
  • Valid tax invoices
  • Electronic tax invoices
  • Sars invoice requirements
  • Legal tax invoices
  • What should an invoice look like
  • Correct tax invoices

Natalie Cousens
 Expert  Natalie Cousens asked on 20 Dec. 2012

 

1 answer

Vote answer I appreciate this answer [0] I am unhappy with this answer [0]
Jackie
 User Jackie answered question on 21 Dec. 2012
1. Yes; the pdf document on the computer system constitutes the original document, and thus the original tax invoice. 2. Any hard copies issued should show 'Computer-generated copy tax invoice' or at least 'Copy'. 3. The Vat Act says that it is an offence to issue more than one 'tax invoice' for a supply. A supplier issues a tax invoice only when he gives it or sends it by post or electronically to his customer. What he keeps in his own records doesn't matter. In my view, it's the safest to mark all printed tax invoices 'Computer-generated tax invoice' so that the user knows that the original tax invoice is on the computer system, and has been issued electronically to the purchaser.



Other questions about Tax invoices

 


RSS Facebook Share the experience
Accounting and Tax Club.co.za

Topics
  • Accounting
  • Allowances and deductions
  • Audit/Assessment
  • Capital gains tax
  • Dividends
  • Donations Tax
  • Exports and imports
  • Fringe benefits
  • Input tax
  • Provisional tax
  • Sars
  • Tax basics
  • Tax invoices
  • Tax returns
  • Vat basics
  • Vat registrations
  • Vat return
Premium Services
  • Company Registration
  • Objections
  • PAYE
  • Trusts
  • Turnover Tax
  • UIF
  • Wear and Tear
TOP ANSWERS 2016
Why do we have the Unemployment Insurance Fund?[read more]
Published on 30 Nov. 2015 1 answer
Hi, What is Incremental budgeting?[read more]
Published on 25 Nov. 2015 1 answer
Which is the correct way to handle an international trip undertaken by a director under cover of an "educational"? And...[read more]
Published on 24 Nov. 2015 3 answers
I was previously contracted through a company that paid me a deemed daily subsistence allowance when on foreign...[read more]
Published on 11 Nov. 2015 2 answers
Hello, I was very unhappy with a SARS assessment, so I decided to lodge and objection via eFiling. What happens now?[read more]
Published on 24 Nov. 2015 1 answer
Who can apply for a Binding Private Ruling?[read more]
Published on 01 Dec. 2015 1 answer
Video Archive Video club

X
Revealed: 14 Documents you need to calculate your provisional tax

In this report you'll learn what documents you need and how to calculate provisional tax. 

Download a copy of the report – absolutely free!