Accounting and Tax Club.co.za Q&A
Errors in Vat invoices could cost you thousands!

Are there any inaccuracies in your Vat invoices? You may be charged a very high penalty!

Click here to find out how to make sure your Vat invoices are 100% legal.

 

"How to deal with electronic invoices?"

Our basic tax invoices are all generated on paper by our Pastel accounting software. However, for speed purposes, and as sometimes requested by clients, we often email pdf copies of their invoices to them, rather than posting the hard copies. However, in either case, we always retain a hard copy for our records. My questions are as follows: 1. Does a pdf version of a hard copy represent an electronic tax invoice? 2. If so, do the hard copies then become the copy invoices, requiring to be stamped as such? 3. What about the hard copies we keep for our own records? Do they also have to be so indicated?

Added to
  • Tax invoices
  • Valid tax invoices
  • Electronic tax invoices
  • Sars invoice requirements
  • Legal tax invoices
  • What should an invoice look like
  • Correct tax invoices

Natalie Cousens
 Expert  Natalie Cousens asked on 20 Dec. 2012

 

1 answer

Jackie
 User Jackie answered question on 21 Dec. 2012
Vote answer I appreciate this answer [0] I am unhappy with this answer [0]
1. Yes; the pdf document on the computer system constitutes the original document, and thus the original tax invoice. 2. Any hard copies issued should show 'Computer-generated copy tax invoice' or at least 'Copy'. 3. The Vat Act says that it is an offence to issue more than one 'tax invoice' for a supply. A supplier issues a tax invoice only when he gives it or sends it by post or electronically to his customer. What he keeps in his own records doesn't matter. In my view, it's the safest to mark all printed tax invoices 'Computer-generated tax invoice' so that the user knows that the original tax invoice is on the computer system, and has been issued electronically to the purchaser.



Other questions about Tax invoices



RSS Facebook Share the experience
Accounting and Tax Club.co.za

Topics
  • Accounting
  • Allowances and deductions
  • Audit/Assessment
  • Capital gains tax
  • Dividends
  • Donations Tax
  • Exports and imports
  • Fringe benefits
  • Input tax
  • Provisional tax
  • Sars
  • Tax basics
  • Tax invoices
  • Tax returns
  • Vat basics
  • Vat registrations
  • Vat return
Premium Services
  • Company Registration
  • Objections
  • PAYE
  • Trusts
  • Turnover Tax
  • UIF
  • Wear and Tear
TOP ANSWERS 2017
Does a "buy back of shares" triggers dividend withholdings tax? Company wants to buy back, no-par value shares for R500...[read more]
Published on 31 May. 2017 1 answer
When a south african company invoices an United Kingdom company, will there be VAT payable ?[read more]
Published on 19 Jun. 2017 1 answer
We have a debit intergrouploan (+/- R450 000.00) in the Company (O) originating from company (C) (one director have...[read more]
Published on 05 May. 2017 1 answer
My client is a registered VAT vendor. Selling a single cab bakkie. We could not claim VAT on the purchase as it was...[read more]
Published on 22 May. 2017 1 answer
I have a client who is renting out rooms in their home. They are also still living in the specific house. How do you...[read more]
Published on 24 May. 2017 1 answer
When customer makes payment to United Kingdom invoice, will the full invoice amount be paid? Or, there will be a...[read more]
Published on 19 Jun. 2017 1 answer
Video Archive Video club

Your library of Free eReports
View full library
SARS Tax Tables 2016/2017 Download


Simply click download for your FREE SARS Tax Tables 2016/2017 to ensure you calculate your tax correctly.