Accounting and Tax Club.co.za Q&A
Complete your IT14SD form in 6 easy steps

Click here to find out more

"How to deal with electronic invoices?"

Our basic tax invoices are all generated on paper by our Pastel accounting software. However, for speed purposes, and as sometimes requested by clients, we often email pdf copies of their invoices to them, rather than posting the hard copies. However, in either case, we always retain a hard copy for our records. My questions are as follows: 1. Does a pdf version of a hard copy represent an electronic tax invoice? 2. If so, do the hard copies then become the copy invoices, requiring to be stamped as such? 3. What about the hard copies we keep for our own records? Do they also have to be so indicated?

Added to
  • Tax invoices
  • Valid tax invoices
  • Electronic tax invoices
  • Sars invoice requirements
  • Legal tax invoices
  • What should an invoice look like
  • Correct tax invoices

Natalie Cousens
 Expert  Natalie Cousens asked on 20 Dec. 2012

 

1 answer

Jackie
 User Jackie answered question on 21 Dec. 2012
Vote answer I appreciate this answer [0] I am unhappy with this answer [0]
1. Yes; the pdf document on the computer system constitutes the original document, and thus the original tax invoice. 2. Any hard copies issued should show 'Computer-generated copy tax invoice' or at least 'Copy'. 3. The Vat Act says that it is an offence to issue more than one 'tax invoice' for a supply. A supplier issues a tax invoice only when he gives it or sends it by post or electronically to his customer. What he keeps in his own records doesn't matter. In my view, it's the safest to mark all printed tax invoices 'Computer-generated tax invoice' so that the user knows that the original tax invoice is on the computer system, and has been issued electronically to the purchaser.



Other questions about Tax invoices



RSS Facebook Share the experience
Accounting and Tax Club.co.za

Topics
  • Accounting
  • Allowances and deductions
  • Audit/Assessment
  • Capital gains tax
  • Dividends
  • Donations Tax
  • Exports and imports
  • Fringe benefits
  • Input tax
  • Provisional tax
  • Sars
  • Tax basics
  • Tax invoices
  • Tax returns
  • Vat basics
  • Vat registrations
  • Vat return
Premium Services
  • Company Registration
  • Objections
  • PAYE
  • Trusts
  • Turnover Tax
  • UIF
  • Wear and Tear
TOP ANSWERS 2017
HI there What I am trying to establish is what amount should I use when using the formula (A-B) x C/100 x D/12 ...[read more]
Published on 31 Mar. 2017 2 answers
I know there is no VAT on the Licence itself. What about the Transaction Fee charged when you renew a licence ? Ie on a...[read more]
Published on 13 Apr. 2017 1 answer
In terms of the VAT Act on amounts exceeding R5 000 a full tax invoice must be issued. However, if for instance a VAT...[read more]
Published on 03 Apr. 2017 1 answer
Taxpayer T has always received a tax refund on an Employer Provided Vehicle (other than the operating lease) in...[read more]
Published on 10 Apr. 2017 1 answer
My South African business offers software design services to companies and individuals in Taiwan. We have 2 agents...[read more]
Published on 13 Mar. 2017 1 answer
Good Day, A 3rd party supplier who rendered a service did not charge VAT on their invoice when the invoices us. We...[read more]
Published on 13 Apr. 2017 1 answer
Video Archive Video club

Your library of Free eReports
View full library
SARS Tax Tables 2016/2017 Download


Simply click download for your FREE SARS Tax Tables 2016/2017 to ensure you calculate your tax correctly.