Accounting and Tax Club.co.za Q&A
Ex-SARS auditor reveals:

Five red-flags SARS looks for when doing a Vat audit…

Discover what steps the audit team will take when they audit your business so you can survive your next Vat audit…

"How to deal with electronic invoices?"

Our basic tax invoices are all generated on paper by our Pastel accounting software. However, for speed purposes, and as sometimes requested by clients, we often email pdf copies of their invoices to them, rather than posting the hard copies. However, in either case, we always retain a hard copy for our records. My questions are as follows: 1. Does a pdf version of a hard copy represent an electronic tax invoice? 2. If so, do the hard copies then become the copy invoices, requiring to be stamped as such? 3. What about the hard copies we keep for our own records? Do they also have to be so indicated?

Added to
  • Tax invoices
  • Valid tax invoices
  • Electronic tax invoices
  • Sars invoice requirements
  • Legal tax invoices
  • What should an invoice look like
  • Correct tax invoices

Natalie Cousens
 Expert  Natalie Cousens asked on 20 Dec. 2012

 

1 answer

Jackie
 User Jackie answered question on 21 Dec. 2012
Vote answer I appreciate this answer [0] I am unhappy with this answer [0]
1. Yes; the pdf document on the computer system constitutes the original document, and thus the original tax invoice. 2. Any hard copies issued should show 'Computer-generated copy tax invoice' or at least 'Copy'. 3. The Vat Act says that it is an offence to issue more than one 'tax invoice' for a supply. A supplier issues a tax invoice only when he gives it or sends it by post or electronically to his customer. What he keeps in his own records doesn't matter. In my view, it's the safest to mark all printed tax invoices 'Computer-generated tax invoice' so that the user knows that the original tax invoice is on the computer system, and has been issued electronically to the purchaser.



Other questions about Tax invoices



RSS Facebook Share the experience
Accounting and Tax Club.co.za

Topics
  • Accounting
  • Allowances and deductions
  • Audit/Assessment
  • Capital gains tax
  • Dividends
  • Donations Tax
  • Exports and imports
  • Fringe benefits
  • Input tax
  • Provisional tax
  • Sars
  • Tax basics
  • Tax invoices
  • Tax returns
  • Vat basics
  • Vat registrations
  • Vat return
Premium Services
  • Company Registration
  • Objections
  • PAYE
  • Trusts
  • Turnover Tax
  • UIF
  • Wear and Tear
TOP ANSWERS 2017
How to retrieve my Tax no?[read more]
Published on 29 Aug. 2017 1 answer
Do you state he was unemployed for the whole year i.e. 1 period 01/03 - 28/02?[read more]
Published on 23 Aug. 2017 1 answer
I am trying to view my company's VAT statement, but it only displays an empty Statement of Account. I've tried on 2...[read more]
Published on 11 Sep. 2017 2 answers
Are we obliged to charge output tax on the sale of a company owned vehicle even if we were not able to claim input tax...[read more]
Published on 27 Sep. 2017 1 answer
VAT: I believe that sales that take place on the High Seas are zero VAT rated. However, SARS want justification that...[read more]
Published on 17 Oct. 2017 1 answer
Dear Vat Helpdesk One of our clients wants confirmation on the Input Vat that they are allowed to claim on car...[read more]
Published on 12 Oct. 2017 1 answer
Video Archive Video club

Your library of Free eReports
View full library
SARS Tax Tables 2016/2017 Download


Simply click download for your FREE SARS Tax Tables 2016/2017 to ensure you calculate your tax correctly.